Overview
Vacancy Type: Permanent
Location: HMP Greenock
Pay Band: Please refer to full job description on SPS career site
Salary: £26,820 – £30,700
Closing Date: 2024-05-22
Hours of Work: Please refer to full job description on SPS career site
Job Purpose:
Provide a high level of professional and confidential secretarial and administrative support to the Governor and Deputy Governor.
As necessary, provide administration support to members of the Senior Management Team (SMT) and the Compliance and Criminal Administration Manager.
Responsibilities:
Deliver an accurate administrative service to the Governor and Deputy Governor including but not limited to email and diary management, weekly bulletins, minute taking, letters, room bookings, hospitality and presentation set-up.
Act as the point of contact for the Governor/Deputy Governor when dealing with written and verbal enquiries, including PCF2s and TOCs, and where appropriate providing a response on their behalf.
Responsible for the co-ordination of regular Internal Complaints Committee hearings as well as managing and maintaining the Establishment’s Annual Assurance Schedule for PRL Audits ensuring all business areas complete and return their submissions within set deadlines.
Responsible for the co-ordination of Business Improvement related activities including producing daily Business Object reports and updating QBR and Business Review action log.
Maintain effective and efficient electronic and paper-based filing and data recording systems, ensuring compliance with Records Management Policy, Data Protection Legislation and SPS guidelines.
Carry out other administration tasks commensurate with pay band including but not limited to ad hoc cover for the Court Desk.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Qualifications Requirements
Minimum of five National 5 at Grade C or above (including English & Maths/Arithmetic) or equivalent qualifications or relevant administration experience.
Experience Requirements
Knowledge Skills Requirements
Previous experience in an administration or secretarial role.
Strong working knowledge of IT and Microsoft Office 365 packages including TEAMS.
Experience of minute taking and writing official correspondence with an ability to manage sensitive information in compliance Information Security Policy and Data Protection Legislation
Selection Methods Please refer to full job description on SPS career site.
