Finance Assistant – Maidenhead

Overview

Finance Assistant – Maidenhead
Job Description

This is a highly visible and business critical role in the Payments team within the P2P function. This role involves collecting, processing, and presenting accurate financial data and responsible to improve the efficiency and effectiveness of the processes, troubleshooting problem areas as well as identifying opportunities for improvement. You’ll also directly interact with the internal stakeholders, sites, and project accountants to ensure our processes, procedures, SLAs and KPIs are being met. A broad understanding of the Accounts Payable processes is a key component of the role.

This is a Hybrid role based 3 days per week in our Maidenhead office.

For Internal Reference: Generic Job Description – FINI01 – Finance Assistant.pdf

Responsibilities

Responsibilities

• Payment Processing: Ensure invoices are paid timely and accurately while adhering to payment schedules and standard company policies and procedures.
• Review and reconcile supplier statements, investigate & resolve discrepancies, and maintain strong relationships with suppliers and internal stakeholders.
• Process BACS, faster payments, CHAPs and administer payment approvals, queries & mailbox management.
• Work closely with Supplier Master Data team to ensure accurate vendor records to allow smooth payables processing.
• Follow up inputs and deliverables from the relevant stakeholders.
• Process CIS verifications as required.
• Ensure the accuracy of company’s financial documents for payment, auditing, and tax purposes.
• Protect the business against unintentional overpayments and fraudulent payments.
• Support the documentation and execution of internal controls over the payables cycle.
• Identify and drive process improvement within the team and be involved in the execution of corresponding projects.
• Assist Accounts Payable manager with ongoing transformation and continuous improvement projects.
• Provide support and analysis of all outgoing payments to Record-to Report (R2R) team for weekly and monthly cash flow forecasting including bank reconciliations.
• Offer support as team cover to continue delivery of team core activities.
• Ad hoc tasks relevant to the role as required by the AP Manager, P2P Manager and/or Head of Finance Shared Services.

Knowledge, Skills and Experience

Experience

• Minimum 2+ years’ experience in a P2P function, preferably in a Shared Services environment.
• Broad understanding of the P2P accounts payable processes.
• Collaborating with stakeholders, sites and project accountants and communicating payment insights.
• Open to change and integration of finance systems and processes.

Skills

• Ability to work under pressure with tight deadlines.
• Must have a desire to learn, work independently, and possess strong problem-solving skill.
• Ability to multitask, be flexible and prioritise effectively in a busy, dynamic environment, demonstrating a willingness to tackle challenges.
• Strong analytical skills with excellent attention to detail and an ethical approach to data including respecting the confidential nature of information and the associated decision making.
• Highly organised and professional with excellent written and verbal communication skills.
• Intermediate Excel skills preferred – v-look up, Pivot etc.
• Ability to think strategically, challenge current processes and introduce improvements.
• Excellent interpersonal skills, fostering good team spirit and collaboration among diverse stakeholders.

Qualifications

Personal Attributes

• Self-motivated and a self-starter, with the ability to build positive relationships.
• A positive can-do attitude, especially when faced with challenges and time constraints.
• Hands on approach to Operational Finance.
• Ability to work effectively in a team environment and help others to do so.
• Set and achieve high standards for themselves and for others, takes personal accountability for results, and monitors performance against pre-set objectives and performance standards.
• Identifies, anticipates, and navigates problems and obstacles to performance in an orderly and calm manner. Responds creatively to personal and team challenges.
• Communicates openly and honestly with others, listens to differing views and seeks to create a common understanding and agreement to proposed actions.

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About Us

Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.

Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.

We do share individual feedback following an interview .

A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.

It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.

For more details please go to the Disability Confident website:
https://www.gov.uk/government/collections/disability-confident-campaign

IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.