Overview
Estates & Facilities Management Administrator – London
Our University
Ravensbourne University London is a dynamic institution at the intersection of creativity, business, and technology. Based in London’s Design District in the heart of North Greenwich, we are home to a diverse, global community in one of the world’s most vibrant business and creative hubs.
The Role
We are looking for an Estates & Facilities Management Administrator to join our team.
This role requires a highly organised and proactive individual with strong administrative, communication and coordination skills, ideally within an estates & facilities or higher educational environment.
Main responsibilities:
- Provide administrative support to the Estates & Facilities team
- Act as a key point of contact for enquiries, coordinating responses across teams
- Support contractor management processes, including compliance documentation and record keeping
- Maintain accurate systems, databases and records (e.g. TOPdesk ticketing system and compliance spreadsheets)
- Assist with planned and reactive logistics coordination
- Support health & safety processes, including documentation, reporting and tracking actions
- Contribute to the smooth day-to-day running of Estates & Facilities operations
Key skills:
- Strong organisational and time management skills, with attention to detail
- Excellent communication and stakeholder engagement skills
- Ability to prioritise and manage multiple tasks effectively
- Proficient in Microsoft Office and administrative systems
- Experience working in a facilities & estates, or similar operational environment (desirable)
- Awareness of health & safety and compliance requirements (desirable)
The Candidate
The ideal candidate will be a well-organised and motivated administrator with a proactive approach and a strong customer service mindset.
You will be comfortable working in a fast-paced environment, managing competing priorities and supporting a diverse range of activities across estates and facilities services.
A collaborative approach, problem-solving mindset and the ability to build effective working relationships across the University will be essential.
We Offer
- Generous leave
- We operate a hybrid working model of on-site and working from home for most of our posts
- Competitive Pension Scheme
- An Employee Assistance programme
- A cycle-to-work scheme
Closing Date: 02 Aug 2026
Unit: Professional
Salary: £27,963 to £31,259
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
