Talent Acquisition Coordinator – New York, 10019

Our commitment to innovation extends to our first-class People, Inclusion & Culture team, which is currently seeking a Talent Acquisition Coordinator.  This is a great opportunity to join a fast-paced, high volume recruiting team focused on providing best in class service to the top music company in the industry.  This position is ideal for a highly motivated individual who is strongly committed to customer service in a creatively driven industry.

How you’ll CREATE:

Candidate Interview Scheduling

• Includes in-person interviews, phone interviews, and zoom video conferences

• Book conference rooms and ensure equipment is properly set up when needed (In-person, MS Teams/Zoom)

• High level communication with Recruiters, Hiring Managers, and Candidates for alignment of schedules

• Timely follow-up to ensure the process moves forward

• Provide a high level of customer service and professionalism to the Candidates, Recruiters, and Hiring Managers involved in the interview process

• Manage and track the scheduling process in our applicant tracking system (Workday)

  Employment Offer Letters and Background Checks

  • Prepare and processes high-volume offer letters, conduct reference/background checks and communicate completion to the appropriate team members

  • Ensure accuracy, completeness, and compliance across the centralized recruiting function

  • Send recruiter survey to all Hiring Managers at offer stage

  • Check Sterling (background check vendor) on a daily basis and take necessary action in order to pass/decline checks

    Administrative Support

    • Manage Talent Acquisition Coordinator calendar with an understanding of business priorities for all areas of UMG

    • Manage Talent Acquisition Coordinator inbox & prioritize business needs on a timely basis

    • Create & update all job descriptions for all areas of the business

    • Post all job openings across careers site and external career sites as requested

    • Assign all appropriate recruiters to requisitions on a daily basis

    • Update and manage people business partner job description bank on an ongoing basis

    • Support the wider TA team with system implementation testing

    • Book travel and accommodations as needed

    • Create, manage & send all MSA & LOE documents to external search firms

    • Update all Talent Acquisition documents (spreadsheets, templates, offer letter language)

    • Update MS Teams with all critical TA Documents on a daily basis

    • Attend all internal and external trainings pertaining to recruitment processes to ensure UMG recruiters are meeting market standards

    • Conduct market research to further develop recruiting strategies and materials

    • Conduct executive referral screening calls to potential candidates

    • Complete expense reports on a weekly basis

    • Support the broader Talent Acquisition team on additional duties and projects on a needed basis including inquiries and data research pertaining to business needs

    • Proactively identify areas of support

    • Handle additional needs as requested
       

• Professional interactions with visitors, applicants, and employees, and serve as front line customer service representative and follow up, as appropriate

• Respond to inquiries and requests from clients and recruiters in a timely fashion

• Maintain confidential and sensitive information

• Duties and responsibilities are subject to change and may include additional responsibilities based on business needs

Bring your VIBE:

• Excellent communication (written and verbal) and interpersonal skills, as well as the ability to interface with staff at all levels

• Professional, responsive interaction with candidates

• Strong organizational skills and the ability to prioritize deadlines and multi-task in a fast-paced environment

• Ability to successfully balance work priorities across multiple recruiters & business leaders

• Highly adaptable to a fluid and changing work environment

• Must have excellent follow-through skills and the ability to anticipate and address business needs proactively

• Great team player and finding opportunities to help the team achieve goals and deliverables

• Uses sound judgment and questions if something is out of the normal standards and processes

• Prepares reports and tracks progress in closing offers

• 1+ years of administrative experience preferred

• HRIS experience, Workday applicant tracking system experience a plus

• Proficient in Microsoft Word, Excel, Outlook, PowerPoint